Following are some frequently asked questions about cloud computing and the benefits of moving to this type of system.
What is the Cloud?
The cloud is where you put all your data, all your files and even your software so you can access it from any computer or device anytime, anywhere.
Isn’t cloud computing just the internet?
You use the internet to connect your device to the cloud, but the internet is just the connection – the cloud is where your data lives.
Isn’t it possible to lose your data in the cloud?
Your data is actually much safer in the cloud than on your computer. Your computer can be stolen or corrupted quite easily, but cloud companies spend millions on systems and experts to protect your data.
Is ‘the cloud’ an Apple product?
Apple has a product called the iCloud, which uses cloud technology, but many other companies provide products in the cloud such as Google, Dropbox, MYOB, Quickbooks and Xero.
Aren’t you stuck if the internet goes down?
These days the internet is like electricity, it’s very rare for it to go down and when it does you just have to wait a short time for it to be available again. In the meantime your data is safe in the cloud.
Isn’t cloud computing just a fad?
The cloud has been around for years and it’s only getting bigger. Internet banking started over 15 years ago. Now the technology is so fast and cheap that it’s being used for everything.
Don’t I lose control of my data?
You actually have much more control of your data, since you can access, share and work on it anywhere, anytime and on any device. You also control who has access – which you can revoke in an instant.
MYOB Cloud Tips
MYOB’s top five tips for cloud computing to empower small business:
1. Research trustworthy cloud service providers. Important criteria when researching providers includes their credibility, technology and reputation. Consider seeking advice from IT consultants, financial advisors and other business owners.
2. Review benefits and considerations of different cloud models. You’ll discover cloud computing can take on many forms: some require you to learn new skills, others only work when you’re connected to the internet, and others also work in offline modes.
Focus on the benefits for your business and then determine the technology required. E.G if you’re interested in the ability to have online and offline access to your data anytime, anywhere then cloud-enabled software solutions offer the best of both worlds; cloud, desktop or both.
3. Prioritise security. The cloud involves accessing applications, information and data over the internet, via a third-party provider. Therefore their policies and procedures should be robust. This includes physical security as well as firewalls, anti-virus, disaster recovery, auditing and testing.
4. Read the fine print. Check on any hidden costs, add-on, features that will have additional costs.
5. Evaluate your own IT process and systems. Each business is unique with varying budgets. Evaluating your own IT process and systems is essential before migrating to the cloud. E.G. will you require cloud access for all staff and for multiple devices such as computers, tablets and smart phones? What areas of your business will truly benefit from incorporating the cloud? A good provider will help you budget and plan for the future.
Take the time to map out a transition plan to help make the move to your chosen cloud solution smoother and easier.